Jan 12, 2023
5 Reasons Why Your Business Needs a Translation Management System
With the increasing globalization of the business world, a reliable translation management system has become an essential tool for businesses that need to communicate with customers and clients in multiple languages.
A translation management system is software that helps businesses manage the translation and localization of their content into different languages. Let’s examine some key reasons why your company might need to invest it and how to find the best one for your needs.
5 reasons your business should invest in a translation management system
What are some significant benefits of using a translation management system that may convince you to invest in it?
Let’s take a look.
Streamlining the translation process
Translation management systems provide a centralized platform for managing the translation process, allowing businesses to easily request and track translations, as well as access and update previously translated content.
This streamlines the process of translating content into different languages, reducing the time and resources required to manage multiple translations.
Ensuring consistency and accuracy
A TMS allows businesses to store and access translated content in one central location, ensuring that all translations are consistent and accurate.
It also enables businesses to easily update translated content if there are any changes or updates to the original one, ensuring that the translations accurately reflect the most current version of the content.
Enhancing collaboration and communication
Translation management systems often include features that facilitate collaboration and communication among translators, project managers, and other stakeholders.
This can be especially useful for businesses with a distributed team or those working with external translation agencies.
Improving efficiency and productivity
By streamlining the translation process and enhancing collaboration and communication, a TMS can help businesses increase efficiency and productivity. This is especially important for companies that need to translate a large volume of content on a regular basis.
By automating and streamlining the translation process, this tool can help reduce costs associated with translation and localization. This includes costs related to hiring and managing in-house translators or outsourcing translation work to external agencies.
In addition, using a translation management system can help avoid costly errors and inconsistencies that can arise when managing translations manually.
What to look for in a translation management system?
First of all, a decent translation management system needs to be a centralized platform where you’ll be able to access everything you need. A TMS should provide a single platform for managing all translation requests and tracking progress. This includes the ability to request translations, assign translators, and set deadlines.
Moreover, you should be able to access your past translation work. Translation memory is a database of previously translated content. A TMS should include a translation memory that stores all translated content in one central location, allowing businesses to easily access and update previously translated content.
Let’s not forget about terminology management. A translation management system should include tools for managing terminology, including the ability to create and maintain a glossary of terms specific to a business or industry. This helps ensure that translations are consistent and accurate.
Last but not least, it should also have collaboration and communication tools. A TMS should include features that facilitate collaboration and communication among translators, project managers, and other stakeholders. This may include tools for leaving comments, sharing files, and tracking changes.
Before you buy
Before buying a translation management system, you should consider the following:
- Compatibility with your business’s needs: This includes the languages, volume, and types of content you need to translate.
- Ease of use: Choose a TMS that is easy to use and navigate so that your team can quickly learn how to use it and get up to speed.
- Integration with other tools: Consider whether the TMS can integrate with other tools and platforms that your business uses, such as content management systems, customer relationship management systems, and project management systems.
- Price: Consider the cost of the TMS, including any upfront costs as well as ongoing subscription fees. Make sure that the cost is reasonable given the features and benefits offered by the TMS.
- Customer support: Choose a TMS that offers good customer support, including help with setup, training, and technical support.
- Security: Make sure that the TMS has strong security measures in place to protect your data and ensure the confidentiality of your translations.
The role of translation management systems in your global expansion
Your business needs a translation management system if you plan to expand to international markets. Using a TMS is the most reliable way to establish essential lines of communication, make a great first impression across cultures, and grow your business in the long run.